Work Order Efficiency – Internal vs External Execution

Open Work Orders provides a comprehensive overview of all open work orders, including information on those lacking an assigned executor, the distribution among various executors, and their geographical locations. Users can view details for individual work orders and navigate to underlying systems for more information. This dashboard helps streamline work orders and ensures that all tasks are assigned and managed appropriately.

Through this dashboard, you get the opportunity to observe trends and compare different properties by obtaining a measure between the number of move-ins and reported work orders. This insight can be used to identify areas where the inspection process can be streamlined to reduce the number of subsequent work orders, thereby optimizing resource use and reducing property management costs. By carefully analyzing data on the types of work orders reported by new tenants, real estate companies can identify patterns and common issues that can be addressed through improvements in the inspection process. This insight can lead to increased customer satisfaction, reduced costs and more efficient property management over time.

Maintenance Debt provides an overview of planned maintenance and optimizations that should have been completed but, for various reasons, were not carried out. Users can identify areas where maintenance debt has accumulated, allowing them to take action to prevent future cost increases or issues within the properties.

The dashboard provides an overview of planned maintenance over the next 10 years, focusing on estimated costs per year, property, type, and category. It also shows the total estimated cost for the coming 10 and 50 years, as well as cost per square meter (BOA+LOA and BTA). This enables managers to present a well-grounded picture of upcoming actions, planning needs, and financial impact both short- and long-term. It also includes a clear visualization of the maintenance backlog – costs that should have been addressed but remain outstanding – to highlight risk and need for action.

By using this dashboard, leaders can have concrete and fact-based conversations with employees about how they can work more effectively as a team to achieve common goals. With an overview of employee performance, the dashboard gives managers the opportunity to identify strengths and challenges in work order management. By using this information in conversations and feedback, leaders and employees can jointly work towards improving the efficiency and productivity of work processes.

Planned Pipe Replacements dashboard is designed for those looking to implement data-driven pipe replacements, focusing on areas where ongoing maintenance costs are highest. In the dashboard, users can track the costs associated with categories of maintenance issues that could be reduced by a pipe replacement. This data allows you to make informed decisions about advancing a pipe replacement to improve financial outcomes, optimizing maintenance costs, and ensuring sound economic management.