Company
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Metrics

Vacancy Rate (units)

The proportion of total rental units that are vacant, expressed as a percentage.

Vacancy Rate (units) measures the share of rental units in a property or portfolio that are unleased at a given point in time. The metric focuses on the number of units (e.g., apartments, commercial spaces, or parking spots) rather than their area or rental value.

How is it calculated?

(Number of vacant units / Total number of leasable units) × 100

Why is it important to follow?

This metric provides a simple and clear view of vacancy levels, independent of unit size or rental value. It is particularly useful in analyses where the number of units matters more than their area or income, such as in residential management where each unit corresponds to a tenant relationship. By monitoring vacancy rate (units), property companies can identify leasing trends, compare different asset categories, and plan leasing efforts with a unit-focused approach.

Example of data source

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Pigello
PortfolioFeatured
Smart property management system covering financial and technical management, rentals, and tenant self-service.
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Hogia DinHyresvärd
PortfolioFeatured
Hogia DinHyresvärd offers an open real estate system that is built to facilitate the daily work of anyone who owns or manages real estate. The starting point is that as much as possible should be automated and what needs to be done manually should be clear to the person who has to do it. With Homepal, you can easily and clearly consume data from Hogia DinHyresvärd in the dashboard and make analyzes of, for example, rentals and work orders.
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Momentum Fastighet
Portfolio
Property management system covering technical management, rental administration, and leasing workflows.
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Aaeron Incit Xpand
Portfolio
Property management software for the housing and real estate sector, covering rental management, maintenance, and financial processes.
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Unit4 PM
Portfolio
Integrated property management solution covering financials, leases, and operations for real estate portfolios.
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Fast2
Portfolio
Stöd för de huvudsakliga verksamhetsprocesserna i ett bostadsfastighetsbolag. Förvalta inre underhåll, hantera avtal och hyresdebiteringar och administrera hela uthyrnings- och marknadsprocessen.
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Vitec Hyra & Teknisk förvaltning
Portfolio
Integrated module for rental administration and technical property management, handling lease contracts, work orders, maintenance, and day-to-day operations.
No permission to link.

Definition

Metric
Vacancy Rate (units)
The proportion of total rental units that are vacant, expressed as a percentage.

(Number of vacant units / Total number of leasable units) × 100

Example of data source
System iconMomentum FastighetSystem iconPigelloSystem iconHogia DinHyresvärdSystem iconAaeron Incit XpandSystem iconUnit4 PMSystem iconFast2System iconVitec Hyra & Teknisk förvaltning

Developed together with 45+ real estate companies

Olov LindgrenRevelopHEBAStockholmshemMimerRiksbyggenOlov LindgrenRevelopHEBAStockholmshemMimerRiksbyggen

Liknande

Vacancy Duration
Vacancy Duration measures how long a unit remains unleased from the time a lease agreement ends until a new agreement commences. The metric is calculated for individual units but can also be aggregated at the property or portfolio level to analyze leasing efficiency. Vacancy Duration is typically expressed in days.
Rental
Ongoing Rental Loss after Lease Expiry/Block Expiry
Ongoing Rental Loss after Lease Expiry/Block Expiry shows the accumulated rental income loss from the date a lease ended or a leasing block expired until today, for units that remain vacant. The calculation is made day by day based on potential vacancy rent.
Rental
Ongoing Rental Loss after Lease Expiry
Ongoing Rental Loss after Lease Expiry represents the cumulative income shortfall that accrues day by day since the most recent lease ended. The metric applies only to units that remain unleased and is based on potential vacancy rent.
Rental
Ongoing Rental Loss for Blocked Units
This metric captures the potential rental income that is not realized when units are temporarily blocked from leasing. Typical reasons include renovations, planned refurbishments, or other restrictions that prevent units from being offered on the market. The metric accumulates day by day for as long as the block remains active, based on the unit’s contractual rent level.
Rental
Ongoing Vacancy Duration after Lease Expiry/Block Expiry
Ongoing Vacancy Duration after Lease Expiry/Block Expiry measures how long a unit has remained vacant since its most recent lease ended or a leasing block expired. The metric counts day by day up to the current date, as long as no new lease has commenced. This provides an up-to-date view of ongoing vacancies regardless of whether they originated from a lease expiry or the end of a block period.
Rental
Rental Loss
Featured
Rental Loss represents the lost income for a unit during the days it remains unleased. The metric is based on potential vacancy rent, which corresponds to the contracted rent level had the unit been leased. It therefore estimates the revenue shortfall caused by vacancy. 👉 Difference from Recognized Rental Loss: Rental Loss is a calculated metric, showing the theoretical daily revenue loss. Recognized Rental Loss, on the other hand, is the amount actually recorded in the accounts, reflecting the income statement impact. Together, the two metrics provide both a forecast-oriented (Rental Loss) and an accounting-oriented (Recognized Rental Loss) perspective.
Rental
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